Prerequisites

• You have the following roles in your Oracle Recruiting Cloud instance. If you do not have roles, please contact whoever has the necessary permissions in your company before continuing:
  • ORA_PER_RECRUITING_ADMINISTRATOR_JOB
  • ORA_ASM_APPLICATION_IMPLEMENTATION_ADMIN_ABSTRACT

How to configure the background check package on a job

Note: In this guide, we are describing the flow when you create a new job requisition.

1. Navigate to the "Hiring" module by clicking on the "Hamburger" menu on the top left of the screen. In the pop-over, select "Hiring" under the "My Client Groups" tab:
   
   
    
2. Go to the "Job Requisitions" page and click the "Create" button :
   
    
3. In the "New Job Requisition" page, fill in the required fields per your needs: 
   
    
4. In the "Configuration" step, please make sure the selected "Candidate Selection Process" has the "Initiate Background Check" Action (please refer to this section):
   
    
5. In the "Background checks" step, click the "Add" button:
    
6. Select the Partner and User Account configured during the connection flow, and click "Select":
   
    
7. Click on the "Ellipsis" button next to the selected User Account, and click the "Add Packages" option from the dropdown:
   
    
8. Based on your needs, you can add packages to different flows based on your needs by clicking the "Add Package" button. Once done, click the "Save" button (We are using the "SSN Trace" and "I-9 verification" packages as an example in this guide):
   
    
9. Once done, proceed to submit the Job Requisition by clicking on the "Submit" button:
   

Post the Job Requisition

Once you've created a new job with background checks configured, please make sure it gets posted by:

1. Go to the "Job Requisitions" page in the "Hiring" module, and click on the job you've just created (we are using "Engineer" as an example in this guide):
   
    
2. In the job's details page, click on the "Move to Posting" button:
   
    
3. Depending on your needs, you can publish the job on both internal and/or external career site(s). We are using the "External career sites" as an example in this guide. Click on the "pencil" button next to the career site section:
   
    
4. Select the appropriate "Posting Schedule" based on your needs; we are using the "Post Now" option as an example:
   
    
5. Set a date for the "End Date" field and click on "Save":
   
    
6. The job is now ready for new applications.

How to request a background check on a candidate

1. Go to a job requisition's "Job Application" overview page by clicking on the number of applications in the "Applications" column of a job requisition:
   
   
    
2. Click on a candidate that you wish to perform background checks on:
   
    
3. In the application's details view, go to the "Screening" section:
   
    
4. Navigate to the "Background checks" section, click on the "Elypsis" button, and choose "Initiate Request" option from the dropdown:
   
    
5. Select the background check(s) you want to be performed on the candidate, and click "Save":
   
    
6. You will see that background check order(s) were created for the candidate in the "Background checks" section:
   
    

How to view the background check results

1. Once a background check has been completed, you can go to a candidate's application details page by following the triggering step, and the result will be displayed in the "Background checks" section: